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Print Management Done Right and Efficient – Your Partner of Choice

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Ahmad Alkasaby, Marketing Director of Saudi Xerox talks about discovering the proper print administration accomplice

Managed Print Services (MPS) have gotten more and more common and there is no such thing as a query that relating to Print administration partnering with a dependable answer supplier, will yield a extra complete print technique with extra advantages.

Print administration has moved far past fixing machines and managing provides. Now it’s a key strategic consideration for your small business, serving to you use extra effectively, lower prices, streamline processes and present higher service to staff and clients.

Print administration suppliers are elevating their recreation, and choices are continuously evolving to satisfy the wants of a fast-changing market. But not all MPS answer suppliers are created equal, and it’s best to take the time to correctly consider their print administration choices and discover out whether or not they can meet the wants of your group.


Saudi Xerox affords industry-leading print administration providers, to assist clients navigate and streamline their end-to-end printing operation. By providing steady manufacturing and machine service optimizations, Saudi Xerox allows printers to carry down the fee of on a regular basis operations, releasing them from constraints of time and the nuisance of scheduling. On the opposite hand, Saudi Xerox proved itself to be digital transformation champion within the Kingdom serving to printers automate their whole course of and create added worth for his or her clients. Meanwhile. automation and print administration require a complete new mindset and a unique method from clients as nicely. Saudi Xerox helps printers and firms adapt to the brand new submit covid realities in addition to the long run.

Ahmad Alkasaby, Marketing Director of Saudi Xerox
Ahmad Alkasaby, Marketing Director of Saudi Xerox

In order to seek out out what are the important concerns earlier than leaping to print administration bandwagon we sat down with Ahmad Alkasaby, Marketing Director of Saudi Xerox and listed here are the excerpts:

  1. When it involves choosing the proper firm to deal with our print administration providers What is the primary standards to evaluate a print administration provider? 

How safe is their answer? A big quantity of organizations stated they’d had a print-related knowledge breach. That’s a fairly sobering statistic, and one all of us have to be involved about. Printing breaches might be something from confidential data mendacity round in printer trays ready to be collected, to unauthorized entry of paperwork saved in your community or within the cloud. Not to say the safety challenges posed by the unstoppable rise of carry your personal gadget (BYOD).

Robust safety is an absolute should relating to a print administration answer. Be certain to ask your potential supplier:

How they safe knowledge because it strikes from computer systems to printers

How they launch that data securely

Whether or not they will set you up with entry controls for various customers

Just as necessary, be sure that their print administration safety works seamlessly along with your current safety setup.

  1. How can I be sure that they provide the pliability and integration I would like?

One dimension undoubtedly doesn’t match all while you’re print administration options. Every group’s setup is totally different, so it’s best to discover out whether or not your MPS answer supplier has the pliability to adapt to your setting.

From single-server and single-site, to advanced multi-server, multi-location and even multinational infrastructures, the answer ought to scale with ease and deal with any degree of complexity. It ought to assist print servers, direct IP printing, or a mixture of each, and provide help to optimize your infrastructure for value, ease of administration, and consumer expertise. Integration along with your current IT setup is significant, in order that there’s minimal disruption throughout rollout (or after). Most organizations have a fancy IT ecosystem, so an MPS answer must coexist seamlessly with current distributors, applied sciences and processes.

  1. What about reporting capabilities?

Print administration options shouldn’t take a set-and-forget method. Your print setting is consistently evolving, so extracting perception from knowledge is essential for steady enchancment.

In deed You ought to search for reporting capabilities which are dynamic: analyzing and monitoring utilization in actual time that can assist you enhance safety, accountability and effectivity. Ideally, it’s best to have the ability to drill right down to get to the element behind the headline numbers and customise stories in order that they’re straight related to your objectives and KPIs.

Look into report technology and schedules, in addition to supply mechanisms (e.g. e-mail or dashboard). Also, discover out if the print administration firm has the in-house experience to show uncooked knowledge into enterprise intelligence, to allow them to add worth to your backside line.

  1. Does Print administration suppliers usually provide a one-size-fits-all answer or a tailor-made one?

It’s necessary while you’re evaluating an MPS answer that you simply’re getting true ROI – that you simply’re paying for what you’re utilizing, however no extra. A modular method with flexibility is a should in case you’re to totally profit from the fee financial savings the answer can ship. You can add modules as your group grows and your wants change. And simply as importantly, you possibly can take away modules if it’s worthwhile to reduce. This versatile, pay-as-you-go method optimizes your return on funding and ensures predictable, budgetable prices. Make certain you aren’t being tied down by a inflexible contract.


  1. How difficult print administration options are?

Your print administration answer must steadiness the sometimes-opposing wants of customers and your IT division. Users need simple, friction-free printing wherever, at any time, on any gadget. They ought to have the ability to entry, route, scan and share paperwork simply and effectively, whether or not they’re on-site, on the transfer, or working from dwelling. But that freedom and flexibility shouldn’t come on the worth of an elevated burden in your IT division. They need a answer that’s simple to configure and administer, as they add printers and customers, and adapt to the altering calls for of a busy print setting.

  1. Are they scalable?

This is a key query to ask your MPS answer supplier. No print setting stands nonetheless as an organization grows and expands. New customers, departments and workplaces, each at dwelling and overseas, make for a fancy setup. Add in new applied sciences and working practices, comparable to cellular working and a versatile, scalable method is a should. So it’s essential to ask if there are limits on the quantity of MFPs an answer can deal with, and the way it will handle multi-site or multi-national infrastructures.

  1. I assume value saving is a vital function of MPS, how can I be sure that the answer provider is providing cuts the general value of daily print operations?

Make certain you ask your MPS answer supplier whether or not their providing provides detailed perception into print utilization and prices, figuring out areas for financial savings and efficiencies. You ought to have the ability to get an in depth breakdown of utilization patterns that you may slice and cube any approach you need – by consumer, gadget, division, print server or workplace. You can see whether or not you’re getting most return on infrastructure funding (analyzing under- or over-utilised printers), working as effectively as attainable (with printer places optimized for workgroups) and reaching economies of scale (ordering provides centrally and proactively).


  1. What if I go for custom- constructed options developed in-house?

Many print administration options are developed in-house. On the face of it, that’s nice. The draw back is that they’re typically not full-service choices. So they’re not as strong as a accomplice answer that’s backed by {industry} experience and intensive, hands-on expertise throughout 1000’s of clients over a few years. Custom-built options are sometimes overtaken by the fast tempo of change and are unable to adapt to new applied sciences or scale with pace and ease. A accomplice answer is constructed on {industry} greatest practices, and continuously evolves to deal with the newest technological advances and working practices.

With a lot selection amongst print administration firms, asking the proper questions is important. Getting the solutions to your questions will provide help to make the proper selection – on your customers, IT division, clients and enterprise.

“As Saudi Xerox, we be certain that our buyer expertise is concentrated on clean transition from present challenges to resilient choices on worth added providers, making us a robust and dependable accomplice on the long term in KSA” stated Ahmad.

About Saudi Xerox

Saudi Xerox is the illustration of Xerox in Saudi Arabia. It was established in 1986, with enterprise strains that embrace offering options to enhance enterprise processes, automation, and printing know-how via an modern imaginative and prescient of maximizing productiveness and effectivity to create a greater work setting. Saudi Xerox affords the complete array of Xerox merchandise and providers starting from office assistants, workflow options and managed print providers within the KSA market. We deal with world and native market challenges constantly collectively in alignment with Xerox world customary. For extra data, please go to  

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